The 2016 Mississippi Street fair will be Saturday July 9th


Vendor registration

Eventbrite - 2016 Mississippi Street Fair

CANCELLATION POLICY

Contact the vendor coordinator via email to cancel your space. All cancellation requests must be made in writing.

Cancellation and Refund Deadlines

  • Full Refund: by Monday June 13, 2016 at 6:00 PM
  • 50% Partial Refund: by Wednesday June 29, 2016 at 6:00 PM
  • No Refund: Anytime after June 29th, 2016

DISCLAIMER

We reserve the right to refuse vendors.


Vendor Day of Information

Booth Location:

Your booth number will be sent to you after the cancellation deadline.

Your Booth

  • One booth space is 10×10 feet. If you need to rent tents, tables or chairs they can be rented here 2016msf.eventbrite.com by Wednesday June 29 at 6:00 pm.
  • Your supplies and storage must remain in your allotted space

Block Captains:

  • Each block will have a dedicated block captain who will help vendors check-in, be the point person for anything throughout the day and help with the departure process

Vendor Trash/ Recycling:

  • Event staff will be around throughout the day collecting trash and recycling
  • At the end of the event, leave the remaining trash and recycling in your booth space for event staff to take

Event Schedule:

7:30 am – Load in begins – Vendors who need additional set-up time can start as early as 7:30 am

9:30 am – No vehicles are allowed on the street after this time.

10:00 am – Event opens to the public

6:00 pm – Load out begins (vendors may not leave before this time)

9:00 pm – Event closes

Vendor Load-In

We recommend you give yourself extra time to set up as the street will be very crowded with other vendors trying to do the exact same thing as you in a small space.

Vendors who need extra set-up time can start setting up at 7:30 am.  Vendors need to have vehicles off the street (unless it’s your booth) by 9:30 am. Please, plan accordingly to have everything from your vehicle unloaded by 9:30 am. Vendors will be instructed to enter the street via N Borthwick St. and turn west on appropriate block street. Refer to the vendor load in map.

Vendors will be instructed to drive north on Mississippi Ave and park in such a way to allow cars to pass through and so that unloading does not traffic. Cars will continue north after dropping off load and exit on the next block.

Your booth space will be chalked off and numbered for your convenience. Odd numbers will be on the west side of the street and even numbers will be on the east side of the street. Each street will have a block captain. The block captain will be your main contact when you arrive. If you find your booth location on your own, be sure to check in with your block who will also be making the rounds to every booth.

If you purchased canopies, tables or chairs, they will be at your booth space.

Parking:

After your booth is set-up, no parking will be allowed on N Mississippi from N Fremont St. to N Skidmore St., or on the side streets from between N. Michigan and N. Albina, this includes N Beech, Failing and Mason. N Shaver is closed from 9:30 am throughout the event.

Vehicles left in loading zones will be towed.

2016 MSF Vendor Vehicle Access Maps

Emergency Lanes:

Vehicles or setups that are in emergency lanes will be moved or towed.

Vendor Load Out

Vendors are encouraged to stay until 9:00pm, but will be allowed to pack up and leave at 6:00pm.  If you depart early, you must carry your load out and cannot drive on the street. The block captains will help facilitate the departure process.

Vendor loading zones are on the map.

Please use extra care driving on the street after 9pm. The fair is very busy and there will be many fair goers still on the street.

Note: N. Shaver between N Mississippi and N Michigan will be closed throughout the event.

Vendor Code of Conduct

Be respectful of your space and ours. Thank you for staying in your allotted space, respecting your neighbors, and keeping your space clean.

Be professional, personable and businesslike in your conduct to customers and other vendors.

Be courteous to your neighbors by keeping your music down, not dumping any liquids that could run downhill, and not disrupting other vendors customers, including water.

Be aware and follow of our specific vendor rules. They are:

  • Checking in and out according to the approved procedure
  • Staying until the set time of breakdown or closing
  • If you are a food vendor, having all your health and food service permits in place and listing the Historic Mississippi Business Association as an additional insured.
  • If you are serving alcohol, having all your OLCC permits in place and listing the Historic Mississippi Business Association as an additional insured.
  • Electricity is not provided and no generators are allowed
  • Have your vehicle off the street by 9:30 a.m.
  • Inform Fair staff of rogue vendors so they can be removed
  • Vendor may choose to start breaking down at 6:00 pm
  • The fair ends at 9:00 pm and you must be off the street by 10:00 pm
  • Fair staff have the right to ask you to leave at any time

General Vendor Information

SPACE CATEGORIES AND PRICING

Pricing is based on type of vendor and the specific locations named below.

Space Pricing

  • Vendor (all types except food) – $140
  • Food Vendors – $260
  • Corner Space – $235
  • Premium Block Space – $200
  • Non-Profit Space – $100

For all types and spaces – The allocated per space size is 10′ x 10′ space on Mississippi Avenue.  Tables, tents and chairs are not included, but can be rented if not bringing your own.

Rental Pricing

  • 10′ x 10′ Canopy – $135
  • 8′ Table – $18
  • 6′ Table – $15
  • Folding Chairs (2) – $5

Vendor Categories: The following categories have set limits for the number of vendors in each category.

  • Advocacy / Political
  • Apparel
  • Arts / Craftsmanship (examples: independent artists, handmade goods)
  • Family and Kid Activity & Entertainment (arts & crafts, face painting, kid amusement)
  • Food
  • General Retail
  • Health and Wellness
  • Jewelry
  • Local Food Products (items not prepared onsite, must be prepared for takeaway or sampling)
  • Other (because not everyone fits into a box)
  • Non-Profits

Other Vendor Space Options

  • Corner – All spaces on the corner of Mississippi Ave and a cross street
  • Premium – All spaces between Failing and Shaver
  • Non-profits – Please request a non-profit rate from streetfair@mississippiave.com

Do you need more than one space?

  • If you are a Food or Corner Vendor please register for one space in that category and your second space in the Other category.
  • For all other vendors, please purchase two spaces in your category.

CANCELLATION POLICY

Contact the vendor coordinator via email to cancel your space. All cancellation requests must be made in writing.

Cancellation and Refund Deadlines

  • Full Refund: by Monday June 13, 2016 at 6:00 PM
  • 50% Partial Refund: by Wednesday June 29, 2016 at 6:00 PM
  • No Refund: Anytime after June 29th, 2016

DISCLAIMER

We reserve the right to refuse vendors.

VENDOR FAQ

MY CATEGORY IS SOLD OUT

If your category is sold out it does NOT mean that the fair is sold out. Please add yourself to our waitlist. Waitlist approval will be performed on a rolling basis. We expect to provide an answer within 5-10 business days, depending on when you joined the waitlist.

WAITLIST

In the event of a sell out of spaces by category or availability you can opt for the wait list. 

Once a category or the fair is full, you can opt to be placed on our waitlist. To officially be on the waitlist is a quick two step process.

Step 1: Register for the waitlist via Eventbrite. You will be sent an email with step two.

Step 2: Within that email you will be directed to a form to provide the fair with your vendor type and some additional information on your business/booth.

If you do not complete both steps, you are not considered on the waitlist.

Waitlist approval will be ongoing. We expect to provide an answer or status update within 5-10 business days.

You will be notified of a open spot via email and given 24-48 hours to complete your purchase.

If you are seeking a corner or premium block space, please follow the same waitlist procedure.

HOW SPACES ARE ALLOCATED

In the registration process you can specify a prefered block. Due to the size of this event and the number of vendors involved, we cannot accept requests for specific spots or intersections or guarantee we can place you on your preferred block.

Purchasing more than one space? If you purchase multiple spaces, those spaces will be allocated adjacent to each other.

VENDOR REQUIREMENTS

  • All vendors are required to load in and out all their own equipment.
  • NO POWER is provided and generators are not allowed at any booth space.
  • Space size is 10’ x 10’ – Vendors are granted a 10’x10′ space and cannot exceed this area. Your supplies and storage must remain in this area.
  • Vendors are required to clean up their own garbage and recyclables at the end of the event. You can leave bagged garbage at your space upon at the end of your day. Vendors who do not clean up their booth space may not be allowed into the event next year. The volunteers who are cleaning up the event appreciate your efforts to leave your space as clean as you found it at the beginning of the day!
  • Vendor Code of Conduct: Registration includes your adherence to our vendor code of conduct.

CANCELLATION POLICY

Contact the vendor coordinator via email to cancel your space. All cancellation requests must be made in writing.

Cancellation and Refund Deadlines

  • Full Refund: by Wednesday June 15, 2016 at 6:00 PM
  • 50% Partial Refund: by Wednesday June 29, 2016 at 6:00 PM
  • No Refund: Anytime after June 29, 2016

DISCLAIMER

We reserve the right to refuse vendors.

LOCATION OF YOUR SPACE

We will assign you a space number within the proper category and email this information to you approximately three weeks before the event.

CONTACT INFORMATION

Vendor Customer Service Hours: Monday – Wednesday from 12:00-6:00 pm. Hours will expand closer to the event. If you reach us after hours, we will respond within two business days

Vendor Coordinator
503.974.6716
streetfair@mississippiave.com


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